Keys to Success

16 Organizational Steps to Conducting a Successful Bishop's Dinner

1. Plan your work (see backdating schedule in Guidelines for Organizing a
United Methodist Bishop's Dinner) and work the plan.

2. Plan the event in partnership with UMMen (president and/or key leadership of the district/conference).

3. Allow 3-6 months of planning in scheduling a Bishop's Dinner.

4. Organizing/Planning Committee (this is not a "one-man show").

5. District Superintendents must have ownership (meet one-on-one with each one and/or meet/present concept at Bishop's cabinet meeting).

6. Conduct Bishop's Dinner at a church facility (a local church, fellowship
hall, etc.). It is a church event.

7. Send invitations to all churches (pastors, lay leaders) in a timely manner.

8. Youth ministers can be a key to ultimate success. Make sure to invite them.

9. Do not charge participants (develop sponsor(s), other funding sources).

10. Follow-up phone calls.

11. Concise (2 - 2/2 hour) program.

12. Brief all presenters on program.

13. Recruit and train (brief) table organizers.

14. Covenant cards handed to Bishop by local pastors before departing.

15. Thank you's to appropriate persons (the Bishop, sponsors, etc.).

16. Follow-up to the event - where the work begins. District and local church
scouting coordinator and professional staffs of the youth agencies must
follow-up together and in partnership. (See steps to organizing a unit,
club, etc. - 2001-2004 Guidelines book).

For more information, contact:

Larry Coppock, National Director,

Civic Youth-Serving Agencies/Scouting Ministries General Commission on United Methodist Men

1000 17th Ave S

Nashville, TN 37212-2202

Phone: (615)340-7145

Email: Larry Coppock

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The National Association of United Methodist Scouters does not endorse, warrant, or guarantee the internet products, services, or information described above. The Cross and Flame is a registered trademark and the use is supervised by the General Council on Finance and Administration of The United Methodist Church. Permission to use the Cross and Flame must be obtained from the General Council on Finance and Administration of The United Methodist Church: Legal Department, GCFA, Post Office Box 340029, Nashville, TN 37203-0029, Phone: 615-369-2334.